Arts & Foreign Language Final Report Materials

Deadline AFL Planning grants:

AFL Planning Final Reports must be submitted electronically through the Salesforce system no later than December 15, 2022.

Deadline AFL Implementation grants:

AFL Implementation (year 2) Final Reports must be submitted electronically through the Salesforce system no later than December 31, 2022.

Instructions

The Final Report asks for financial, statistical, and narrative information about the activities that took place during the grant period.

Final Reports for Arts and Foreign Language Planning and Implementation grants are filed electronically using the Salesforce system. To learn how to access and use the Salesforce system, refer to the Using Salesforce section of the IACA website.  

General steps:

1. Complete the relevant Planning or Implementation Final Report Attachments Form provided under templates,
2. Complete the SalesForce information (see below)
3. Upload attachments (Final Report Form and Action Plan)
4. Submit by the deadline.

Salesforce Information:

Organization Information: provide basic contact information.

Project Information: provide details on the award type as stated in the Grant Agreement. 

Financial Summary: Using the information from the completed Final Report Attachment Form template (either Planning and Implementation), enter summary information for each field.

• Grant Amount Awarded (GRA): equal to the grant amount in the award letter, grant agreement, and final report due notice.
• Grant Amount Spent (SPE): reflecting grant funds committed by the award end date. Grant funds that are not spent will be required to be returned. A notice of the amount to be returned will be sent following review of the final report.
• Total Cash Income (INC): equal at the minimum to the IACA grant amount plus the required cash match as identified in the grant agreement (do not include in-kind match). Explain any discrepancy in the narrative box at the bottom of the Financial Section Template. Insufficient cash match may require a portion of the grant award to be returned.
• Total in-Kind (INK): the amount of goods and services provided during the grant period that would otherwise have been cash expenses. 
• Total Expenditures less in-Kind (EXP): equal at the minimum to the IACA grant amount plus the required cash match as identified in the grant agreement. When the amount is GREATER THAN Total Unrestricted Revenue less In-Kind provide an explanation in the narrative box at the bottom of the Financial Section Template. When Total Expenditures less In-Kind (EXP) is greater than five percent of your Total Unrestricted Revenue less In-Kind (REV), provide a detailed explanation of how the deficit occurred and the plans to resolve the deficit in the narrative box at the bottom of the Financial Section Template. 

Individuals Benefitting: Using the information from the completed Final Report Attachment Form template (either Planning and Implementation), enter summary information for each field.

• Individuals Benefiting from Project (IND) should reflect all people who saw or took part in activities during the grant period. This DOES NOT refer to how many people benefited financially. This field cannot be zero.  
• Youth Benefiting from Project (YTH) should reflect the number of youth included in IND who were 18 years old or younger.
• Artists Involved in Project (ART) refers to how many living artists had their work presented or took part in the project or performance during the grant period. If zero, enter 0. 
• Total Volunteers Participating in Project (VOL) refers to the number of individuals who provided in-kind services during the grant period.  If zero, enter 0.

National Endowment for the Arts Requirements: provide estimates of the population that directly benefited from the award during the grant period.

Project Activities Location: provide information on the locations of activities supported by the award during the grant period.

Required Attachments: upload each of the following:

• Attach the provided template form either AFL Planning or Implementation
• Attach a copy of the Action Plan for your project.

Certification: In this section, certify the final report.  

Required Fields

In each section, fields marked with an asterisk (*) are required fields. The Salesforce system will not allow you to submit your Final Report without responding to these requirements.  

Direct questions regarding the filing of the final report to Sandra Velazquez, Chief Financial Officer, at (312) 814-4993 or 
Sandra.Velazquez​@illinois.gov.