Original application packet collated and
stapled in the following order: original signed Master Apprentice cover sheet,
budget page, and application narrative. Refer to the Companion
to the Application for attachment requirements.
Two collated and stapled copies of the application
packet.
Applications must be postmarked by the deadline. Hand delivered
applications must be received by 5pm. If the deadline occurs on a weekend or
legal holiday, the next weekday automatically becomes the deadline date. Applications
may be mailed or hand-delivered to the following address:
Illinois Arts Council
James R. Thompson Center
100 W. Randolph, Suite 10-500
Chicago, IL 60601-3298
NOTE: Applicants hand-delivering their applications must visit the building’s
SERVICE CENTER on the ground floor to have their application package scanned
prior to delivering it to the IAC offices on the 10th floor. In addition, applicants
must bring photo identification, such as a driver’s license, to gain access
to the IAC offices.
Applications are received at the IAC office and assigned
an application number. Acknowledgment of receipt of the application will be
sent to the applicant and will include an application number to be used in future
inquiries regarding that application. Applications that have been ruled ineligible
or incomplete will not be reviewed.
The Illinois Arts Council staff reviews the application
in depth, insuring that it meets the program requirements. The applicant may
be asked to answer questions or submit further written information.
Applicants will be notified of funding decisions within
eight weeks of the application deadline. If funded, this notification will include
grant agreement cash request forms, and forms to identify selected interns,
which must be completed and returned. Once appropriate documents, including
all previous fiscal year Final Reports, are returned to the IAC, it will be
approximately ten to twelve weeks before the State Comptroller issues a check.
Grant monies will be paid no sooner than 45 days before the starting date of
the program.
Organizations that receive an IAC grant will be required, as part of their grant
agreement, to notify
by letter their state representative, state senator and the Office of the
Governor indicating the IAC grant amount and the project or program it helps support.
Copies of these three letters must be submitted to the IAC with the signed grant
agreements, cash request and other required documents before
grant funds will be released. Names of the individuals to be addressed can be
obtained from your County Board of Elections or at www.elections.state.il.us
Final report forms will be mailed to grantee prior to the
project’s ending date and are due within 30 days after the completion
of the program. Failure to submit a final report jeopardizes the receipt of
future IAC funding.
Grant recipients must credit the Illinois Arts Council in all promotional material
and public notices in the following manner: This program is partially supported
be a grant from the Illinois Arts Council, a state agency. (Credit is not required
until the applicant receives award notification.)
Any grant funds that are determined to have been misspent
or which are being improperly held are subject to recovery according to the
terms of the Grants Funds Recovery Act of 1984, as amended. Project expenditures
are deemed to consist of grant funds in the same proportions as defined by the
matching requirement for the project grant.
You are encouraged to print this section as a reference for completing the application.
It may be helpful to use the printout as a checklist for compiling your application.
two-page narrative
In no more than two pages, address the following points:
Briefly summarize the program that will involve the
intern(s).
List the interns’ specific responsibilities.
Projects that will have a returning intern must demonstrate
that the intern is working in a new or expanded capacity.
Elaborate on the potential benefits for the interns
involved in this program.
Specify where the activities will take place.
Identify the organization’s staff that will
supervise and mentor the intern(s).
Explain the organization’s plan to monitor
the work of the intern(s).
Illustrate the process that will be used to identify
potential intern(s).
Describe how this internship will create new opportunities
for your organization.
Budget guidelines
PROJECT EXPENSES
1-4Intern Info
Indicate the start and end date of each intern. Show the total number of hours
each intern will work per week, the hourly rate of pay, and the total number
of weeks the internship will span. Use these numbers to determine the total
cost of each intern. The IAC will support no more than $2,000 for any single
intern and no more than $4,000 for all interns. Any costs above $4,000 are the
responsibility of the applicant and should be shown in the Applicant Cash Match
column.
5 Project Supervisor
Use the number of hours the Project Supervisor will spend monitoring the interns,
the hourly rate of pay, and the total number weeks for all internships to determine
the cost of the Project Supervisor. This figure may count towards the 1:1 cash
match required by the program.
6 Project Expenses
Specify any additional program expenses. This figure may also count toward the
1:1 cash match.
7 Total IAC Request
Total lines 1 through 4 in the IAC Request column. This number can be no more
than $4,000. Any costs above $4,000 are the responsibility of the applicant
and should be shown in the Applicant Cash Match column.
8 Total Applicant Cash Match
Total all lines in the Applicant Cash Match column. This amount must meet or
exceed line 7.
9 Total Projected Expenses
Total lines 7 and 8 to determine the Total Projected Expenses.
PROJECTED INCOME
10 IAC Grant Request
Indicate the amount requested from the IAC. This should be equal to line 7 and
no more that $4,000.
11 Applicant Cash Match
Indicate the amount of cash the applicant will be contributing to this project.
Cash can come from general operating funds, corporate, foundation, and private
contributions. The total of this line must equal line 8.
12 Total Projected Income
Total lines 10 and 11 to determine the Total Projected Income. This amount must
equal line 9.
13 In-Kind Donations
List any in-kind donations, indicating the source of the donation and the value.
In-kind donations are goods or services donated to the project that would otherwise
be a cash expense. In-kind donations are not required and do not affect the
cash match or the request amount but indicate the cost of the program.
An interactive PDF (Portable Document Format) file is availble for download.
In order to open this file, Adobe Acrobat Reader must be installed on your computer.
It is free and easy to download from www.adobe.com
