ethnic and folk arts program grants

companion to the application

You are encouraged to print this section as a reference for completing the application. It may be helpful to use the printout as a checklist for compiling your application.

original signed application cover sheet

First page in the application download. The original application must include the authorizing official's signature in the statement of assurances.

narrative        

The application narrative will be rated against the following five Review Criteria: (refer to the Evaluation Criteria section for more details)

• Pursuit of Excellence
• Organizational Capability
• Community Involvement
• Serving Illinois Artists
• Evidence of Community Support

Use each of the above criterion as a heading in the narrative while addressing the program specific topics listed below. Failure to do so will jeopardize your eligibility.

As part of the narrative, describe the ethnic and folk arts activities which the organizations will conduct during the grant period. Include information regarding not only who, how, where, and when, but also why these events will take place. Describe what is traditional in the proposed arts components and explain their significance with the community and if relevant, to the broader audience. Describe how traditional arts activities assist in fulfilling the organization’s mission statement. If appropriate, describe how these activities strengthen the understanding and preservation of the applicants and Illinois’ cultural heritage.

An organization applying for single event funding, including festivals should indicate how the event contributes to expanded on-going arts activities in the community. This should be demonstrated through the involvement of artists and other individuals whose heritage reflects the communities or ethnic groups being represented at the festival/event including planning, design and production activities. Applications for single events should also list specific names of artists and artistic groups who will be included in the event.

If applicant plans to apply to the Artstour Program for partial funding for any of the listed performers/exhibits, indicate each with an (AT).

general operating budget

Included in the application download entitled, "Summary of Total Public Arts Programming Budget."

project budget Detail

Only if applying for project support. Included in the application download entitled, "Project Budget Detail."

organizational history

One-page organizational history which relates to the program area of the applicant

Key Personnel

One-page containing paragraph descriptions of each key personnel (paid and/or volunteer) which includes job title, workload (e.g. full-time or part-time) and brief biography describing their training

objectives and measurement

One-page description of orgranization's or project's objectives and intended measurement of these objectives for FY2004.

budget narrative        

Fifteen/five copies of a one-page budget breakdown describing artists’ fees*, salaries of key personnel, a breakout of foundation support (if applicable) and a brief description of how the applicant determined the in-kind amount. *For single event funding, including festivals, list specific fees to be paid to each artist or artistic group.

budget explanation

One page explaining any increase or decrease on any budget line on the "Summary of Total Public Arts Programming Budget" page which exceeds 20% between fiscal years

Current proof of not-for-profit status

One copy of the organization's current fiscal year's Illinois not-for-profit status. What is accepted as proof of not-for-profit status?

audited financial statements

For organizations with cash income of $150,000 and above, one copy of audited financial statements

current list of board of directors

Two copies of the current list of board of directors

support materials

Two sets of up to five samples of recent publications, promotional materials and/or program reviews must be submitted. (If applicant currently receives support, include samples which acknowledge that support.)

In order to document artistic quality and tradionality of arts activities, applicants are strongly encouraged to submit one of the following categories of audio visual support materials:

NOTE: Include a one-page audiovisual documentation sheet which includes names of artists/artistic groups, and if relevant: description and date of performance (s), programs, and/or exhibits names and description of musical selection and/or dances. Label all materials with applicant’s name and return address.

One copy of VHS videotape
Tape should be of at least tenminutes duration and cued to the work which best represents the applicant’s artistic quality. Short segments which show the range of an applicant’s artistic programs are encouraged.

Or Cassette audiotape or Compact Disc
Tape/CD should be of a least ten-minute duration and cued to work which best represents the applicant’s artistic quality. Label CD with track number of each selection.

Or Slides
Maximum of nine slides, which are suitable for carousel slide projector. Label each slide with the artist’s name and type of work. Place a red dot on the bottom left-hand corner of the slide. Glass slides cannot be accepted.

job description

If requesting funds for a position, two copies of one-page job description