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Under the Illinois Freedom of Information Act (5 ILCS 140), records in possession of public agencies may be accessed by the public upon written request. Pursuant to 5 ILCS 140, Section 2 ( c ), a public record is any records, reports, forms, writings, letters, memoranda, books, papers, maps, photographs, cards, tapes, recordings, electronic data processing records, electronic communications recorded information and all other documentary materials pertaining to the transaction of public business, regardless of physical form or characteristics, having been prepared by or for, or having been or being used by, received by, in the possession of or under the control of any public body.
Some records are, however, not subject to release via the FOIA process; these types of records are described under 5 ILCS 140, Section 7 (1) (a) thru (y). And some records may also be subject to confidentiality provisions imposed by other state statutes; the FOIA process for disclosure of information does not supercede these other applicable statutory and judicial mandates.
To access information from the Illinois Arts Council Agency, please submit a written request by means of facsimile, the US mail or special carrier, or email to the Freedom of Information Officer. A written request will ensure proper compliance with the requirements of the Act.
Requests can be addressed to:
Illinois Arts Council Agency
ATTN: FOIA Officer
JRTC, 100 West Randolph, Suite 10-500
Chicago, IL 60601
Facsimile number: (312) 814-1471
The Illinois Arts Council does not require that FOIA request be submitted in any particular form. However, we strongly prefer that your request, at a minimum, includes the phrase “Freedom of Information Act” or “FOIA”; contains a description of the types of records sought; and contains contact information so we may follow up to clarify or narrow a request if necessary. Furthermore, although we will take written requests via regular mail, fax or hand delivery, we strongly prefer you submit your written request via email.
This website information concerning the FOIA is being provided as required by Section 4 of the FOIA (5 ILCS 140/4). This website information may be revised and/or updated in the future.
The goal of the FOIA request log is transparency for the public and increased understanding of the FOIA process and timelines. The Illinois Arts Council began posting this FOIA log online with the update of the agency’s website in May, 2010.
The following table will contain the IAC’s FOIA log beginning 5/1/10, including information regarding requests submitted, correspondence between the IAC and requesters, and a description of any documents provided. At this time, the IAC plans to make all new FOIA requests available online. If there is nothing below, there have been no new FOIA requests.
|Date Rec'd||Name of Person/Org Requesting Info||Description of Req||Reply Date||Response Type|
|9/29/2015||Elise Haas||Annual Physical Inventory of Equipment||10/5/2015||emailed reply|
|9/9/2015||Charlene Roche||Purchase Orders dates 2010-01-01 to current||9/10/2015||emailed reply|
|6/11/2015||Charlene Roche||Purchase Orders dates 2010-01-01 to current||6/11/2015||emailed reply|
|6/1/2015||Camelia Minasian||Grants USDA Value-Added Producer Grants||6/3/2015||emailed reply|
|5/10/2015||Charlene Roche||Purchase Orders dates 2010-01-01 to current||5/22/2015||emailed reply|
|2/20/2015||Shawn Tonge||Payroll deduction revocation authorization forms, including instructions||2/27/2015||emailed reply|
|4/18/2014||David Thomas||Dollar amounts for Independent Media Center||4/24/2014||granted/email|
|4/9/2014||Ray Burgess||Requesting IACA public records/documents/payroll, mission/budgets||4/10/2014||granted/mailed|
|12/10/2012||Patrick Rehkamp||Copies of credit cards, travel expenses, payroll, overtime||12/10/2012||granted|
|11/8/2012||Patrick Rehkamp||Requested to fill request after the Thanksgiving holiday and after our Executive and Council meetings.||11/8/2012||pending|
|10/31/2012||Patrick Rehkamp||Copies of credit cards, travel expenses, payroll, overtime||11/8/2012||pending|
|10/22/2012||Jonathan Meyer||Send email indicating that the document requested would not be available until 11/2/2012||10/31/2012||granted|
|10/18/2012||Jonathan Meyer||Copy of 2012 Final Report by Christopher Presissing||10/3/2012||extended|
|7/13/2012||Allison Reed||Employees access to Face book, You Tube, Twitter Accounts||7/16/2012||granted|
|3/27/2012||Kari Rose||Email Correspondence 3-21-2010 thru 6-30-2010||3/30/2012||granted|
|3/14/2012||Amanda Griffin-Johnson||Produce public records - documents related to contract numbers 90000000452 and 90000000611.||3/16/2012||granted|
|9/14/2011||Steve Stager||Requests Illinois Arts Council funds for promotional items.||9/15/2011||granted|
|11/16/2010||Stephanie Crets||Requests clarification on payroll totals.||11/23/2010||granted|
|10/28/2010||Stephanie Crets||Requests contractual payroll employees from FY2009 and FY2010.||11/5/2010||granted|
|10/12/2010||Michael Simmons||All emails to the address of firstname.lastname@example.org from the requested dates of 7/22/2010 through 10/7/2010. IAC requested an extension on 10/19/10.||10/22/2010||denied|
|10/12/2010||Michael Simmons||Grant requests, awards and correspondence between the IAC and the Urbana-Champaign Independent Media Center. 2nd FOIA request, Mike Lehman, or Brian Dolinar. Original request on 8/5/10 was granted but not received.||10/19/2010||granted|
|8/5/2010||Michael Simmons||Grant requests, awards, and correspondence between the IAC and the Urbana-Champaign Independent Media Center, Mike Lehman, or Brian Dolinar.||8/19/12 (Extension request sent 8/12/10)||granted|
|6/30/2010||John O’Connor||Correspondence between the IAC and Alexi Giannoulias, Mark Kirk, or LeAlan M. Jones.||7/1/2010||granted|
For more information, please contact the IACA at (312) 814-6750 or email email@example.com.